Committee Roles and Responsibilities |
Chairman |
Vice Chair |
Secretary |
Treasurer |
Committee Member |
Chair meetings |
Deputise for Chair |
Arrange meetings – papers/location |
Financial systems |
Seed/Potato Scheme |
Plan agendas & meetings |
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Rotavating & grass cutting Manure, orders, deliveries and application. Fences, hedges & gates |
Clarify Decisions |
Welcome & meet new members |
Correspondence – in & out – report to Committee
Update field map |
Systems for managing monies
Day to day running costs |
Voting Procedures |
Minute Committee Meetings |
Newsletter |
All Aspects Financial |
Plot awards |
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Update register – new members |
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Keep records of members/charges etc. |
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Agree waiting list, accept new members, assign plots and field inspections
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The Committee meet on the first Thursday of each month; any member who would like to raise a point or ask a question are very welcome to submit this in writing, either by letter of email, to the secretary at least one week prior to the meeting.
The basic agenda is as follows:
- Apologies
- Approve the minutes of the previous meeting as an accurate record of proceedings
- Matters arising
- Correspondence
- Chairman, Secretary’s and Treasurer’s Reports
- Procedures
- Site report
- Preparation for AGM
- Any other business
- Date, time and place of next meeting
Please see the Calendar for the Next Committee Meeting
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